There are plenty of apps which can help you organize your daily life, but Google Calendar might be one of the best out there. Just like its name suggests, it is linked to your Google account and can be accessed from anywhere, including your smart phone or computer. It is an ideal tool for business people, students, parents, or anyone who wants to learn how to manage their time properly without missing a single meeting or study group.
Google Calendar can become your best friend, reminding you of all the important dates in your life, so let's begin!
Tip No.1- How do I create a new Google Calendar?
Creating a Google Calendar gives you plenty of options in terms of organization and planning. As a matter of fact, you will be able to keep yourself accountable by creating different calendars. Don’t worry, though; you will still be able to navigate them easily because you can assign each of them a separate color.
The quickest way to create a new calendar is to click on Create New Calendar, which is located under My calendars when you open Google Calendars. Then you should give your calendar a name. Describe the activity you want to track, such as Book club or Basketball. You can also add more information, such as location, description, or a different time zone. In addition, your calendar can be either public or private, so sharing it with a group of friends or co-workers will be easy.
Tip No.2- How can I set up a family calendar?
Coordinating all the events for your family members is quite easy with Google Calendar. You can forget about leaving notes all over the house so that your family members remember a meeting or planned activity. We live in a digital age, so you can be certain that every member of your family will have access to the family calendar on their device of choice. As a matter of fact, the calendar can be viewed on phones, computers, or tablets.
So, how do you set it up? The process is very straightforward and quick. First, create a Family group on Google. Add your family members to the group and you will automatically get your own calendar. Of course, other members can join later, and they will be able to obtain access to your family’s calendar. While calendars can be public, keep in mind that your plans should be private, so make sure no one else can view it.
All members can edit the family calendar. Everyone can add their own events or activities for other members to see. Additionally, they can make other changes or remove events when needed. Every member will be assigned a different color so you will have a complete overview of everyone's activities. Keep in mind that the family calendar works like your own private one. This means you will receive notifications about upcoming events like you normally would.
Google Calendar is very versatile, so you can create reoccurring events. In addition, it can automatically add national holidays, which can assist with organization. People who are not in your family circle will not be able to gain access to the calendar, but you can still inform them about, let's say, a birthday party, and they will get an invitation with the time and date.
Tip No.3- How do you share a Google Calendar?
Google Calendar can be shared with other users. This is very useful when you are doing school assignments with other students because you can create events and take your organization to a whole new level. It is also a great tool for business people because they can connect with their co-workers. The process of sharing your calendar is not complicated, as it takes just a couple of clicks.
First, create a new calendar with a specific goal if you want to share it with others. Log into your Google account and click on Google Calendar. Then go to My Calendar and select Create new calendar. Give it a name and fill out the additional data if you want. You will notice the Share this calendar with others option, so tick the box next to it. After you do this, you will be able to give others access to the calendar.
There are two ways of doing this; it all depends on whether the person with whom you are sharing the calendar is a Google user. If they use Google, add them all to a single group, open the calendar you want to share, find the Share with specific people option, and enter the name of the group. You can edit the permissions here as well. Click Save and everyone from the group will be notified about the calendar via e-mail.
If the people with whom you want to share the calendar are not existing users, simply send them a direct link. Open your calendar, click on Settings, and find Calendar ID. Copy the ID and paste it into an email or a direct message. The user should then enter the ID number once they create a Google account.
Tip No.4- How do I sync my calendar with Google Calendar?
If you use a calendar on your phone or tablet for making appointments and jotting down important events, you can also transfer all your data to Google Calendar and sync it up. There are several ways to do this, depending on the device you are using. If you have an Android phone, check the version of the operating system. Older ones cannot be synced with Google Calendar, so make sure you have downloaded an update.
Next, head to the Google Play store and download the Google Calendar app. As soon as you click on it, the calendars will start syncing and all the data and events will be copied to your Google Calendar account. Syncing with an iPhone or an iPad is quite similar. You can even copy the events from Apple Calendar to Google Calendar, which is very convenient for people who use multiple devices with different operating systems.
Go to the App Store and download the Google Calendar app to your iPhone or iPad. Then sign in with your Google account and the app will start syncing the events automatically. You can view Google Calendar events on Apple Calendars as well. Simply tap on Apple Calendar and add a Google account. All your contacts, emails, and events will be available on your iPhone or iPad.
Finally, you are able to sync any other calendar app with Google Calendar as well. Just go to the settings and search for the Add account button. Then enter your Google username and password; that's it. If you are not interested in transferring all your data to a brand-new device, you can always access Google Calendar through your browser. Your events will still be there.
We must point out that if you have Google Calendar at your place of work or at school, you can sync all your data with G Suite Sync for Microsoft Office. Download the program (if you don’t have it already) and it will do the rest for you.
Tip No.5- How to sync Google Calendar with Outlook
People who use Outlook Calendar do not have an option to sync it to Google Calendar automatically. Yes, they are both connected to Google but you must do the work manually. Of course, there are alternatives which will allow you to unify the calendars you have been using on multiple devices.
If you own an iPhone or Android phone, you can have several accounts on them, which means the events from both your Google Calendar and Outlook Calendar will appear on a single device. You can also stop using the Outlook app and try the online version, which is capable of syncing several calendars into one.
Syncing your Google Calendar with Outlook is not difficult at all. The main thing you need to do is copy one into the other, depending on which one you want to sync. If you are exporting Google Calendar into Outlook, go to My Calendars and find Calendar Settings. You will notice an option that says Export this calendar. It will download all the data you have into a .zip file straight to your computer. Find the .ics file and copy it to your desktop. Then go to your Outlook, find the option File, and click on Open and export. Choose Import an iCalendar file from the list.
If you want to do it the other way and export an Outlook Calendar, go to File and click on Open and export. Then choose Export to a file. This will put your calendar into a .cvs file. Then go to your Google Calendar, click on Other calendars, and then on Import calendar. It is also worth mentioning that if you use the online version of Outlook, you cannot export the data. However, you can import it by clicking on Add calendar and finding the From file option.
Tip No.6- How to sync Google Calendar with iPhone
Using Google Calendar through Safari on your iPhone is simply not practical. Because your iPhone has its own calendar app that works really well, the best thing you can do is sync those two and have all the data on your iPhone where you can see it properly. Each and every event you add to your browser will show up on your iPhone automatically. So, how do you set this up?
The first step is to go to your iPhone's settings. As you scroll down, you will see a section called Mail, Contacts, Calendars. Tap on it and go to Accounts. You’ll find an option called add a new account. Once you tap on it, select Other. Then go to Calendars and choose Add CalDAV Account.
Now you need to enter the address of your calendar. You will do so by typing http://www.google.com/calendar/dav/[your email address]/user. If this looks confusing, let's simplify it – you need to enter the email address of the account in which your Google Calendar is registered. Then you should enter that same email address when you type in the user name as well as your password. You can choose to add a description by typing Google Calendar in that field. Tap on Next and you are done.
If you want to sync your data with iPhone Calendar 2.1, see if you have any other similar apps installed, such as iCal or Outlook. It might get a bit crowded if you use several apps because the calendar can sync to only one of them. Then open Safari and go to Google Sync and then Manage devices, where you will select your iPhone. Save it and go to your iPhone's settings. Find Mail, Contacts, Calendars, and then Add Account. Enter your Gmail address and type m.google.com under Domain. Enter your Gmail username and password. Check if both Calendars and Mail are on. You can also choose to transfer the contacts here. Finally, tap on Done.
Tip No.7- How do I edit my Google Calendar?
You might make mistakes when you create an event in your Google Calendar. Perhaps you want to set another time for a meeting because it has been rescheduled, or you want to select a different color for an event. The editing process is quick and simple. First, open your Google Calendar and find the event that needs to be edited.
Click on it and select the Edit event option. A new window will open and you will be able to make changes to your event, including to its visibility and guest list if there is any. Once you are done, click on Save, which is located at the top of the page.
It doesn't matter whether you are a student who wants to manage their time properly or a parent trying to coordinate events for their entire family – Google Calendar will help you. It is easy to use and features a clean design which will allow you to navigate your daily events effortlessly. You can also sync it with your other devices, which makes Google Calendar available to you at any time.